This reference describes the Navigate export views available for MIS reporting. Each view summarises a different area of student, employer and placement data, with its purpose and the columns it returns.
Each export view below lists its key columns with their data type and a description of what each column holds. The full column list, lengths and required flags are in the attached document. Custom student attributes (StudentAttribute1 to StudentAttribute6) appear across most views.
Export_ActivitiesAggregated
Provides a summarised, aggregated view of a student's enrichment and employer engagement activities, useful for reporting on overall activity levels.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user in Navigate.
- StudentNumber (varchar) – Unique student identifier (from tblUsers).
- StudentActive (bit) – Indicates if the student is currently active (1 = Active, 0 = Inactive).
- TotalNumberOfActivities (int) – Total number of all activities (Enrichment + Employer Engagement) logged for the student.
- TotalNumberOfHours (decimal (10,2)) – Total hours spent on all activities logged for the student.
- EnrichmentActivities (int) – Total number of Enrichment activities logged.
- EnrichmentHours (decimal (10,2)) – Total hours spent on Enrichment activities.
- EmployerEngagementActivities (int) – Total number of Employer Engagement activities logged.
- EmployerEngagementHours (decimal (10,2)) – Total hours spent on Employer Engagement activities.
- CurrentYear_TotalNumberOfActivities (int) – Total number of activities logged in the current academic year.
- CurrentYear_TotalNumberOfHours (decimal (10,2)) – Total hours spent on activities in the current academic year.
- CurrentYear_EnrichmentActivities (int) – Total number of Enrichment activities logged in the current academic year.
- CurrentYear_EnrichmentHours (decimal (10,2)) – Total hours spent on Enrichment activities in the current academic year.
- CurrentYear_EnrichmentHoursTarget (decimal (10,2)) – The target number of Enrichment hours for the current academic year.
- CurrentYear_EmployerEngagementActivities (int) – Total number of Employer Engagement activities logged in the current academic year.
- CurrentYear_EmployerEngagementHours (decimal (10,2)) – Total hours spent on Employer Engagement activities in the current academic year.
- CurrentYear_EmployerEngagementHoursTarget (decimal (10,2)) – The target number of Employer Engagement hours for the current academic year.
- StudentAttribute1 (varchar) – Student's Custom Attribute 1.
- StudentAttribute2 (varchar) – Student's Custom Attribute 2.
- StudentAttribute3 (varchar) – Student's Custom Attribute 3.
- StudentAttribute4 (varchar) – Student's Custom Attribute 4.
- StudentAttribute5 (varchar) – Student's Custom Attribute 5.
- StudentAttribute6 (varchar) – Student's Custom Attribute 6.
Export_ActivitiesDetailed
Provides a record-by-record export of all student activities logged in Navigate, including detailed feedback and Compass/Gatsby benchmark results.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user in Navigate.
- StudentNumber (varchar) – Unique student identifier (from tblUsers).
- StudentActive (bit) – Indicates if the student is currently active.
- TutorFirstName (varchar) – First name of the student's Primary Tutor.
- TutorLastName (varchar) – Last name of the student's Primary Tutor.
- EmployerOrNonEmployer (varchar) – Categorises the activity (e.g., 'Employer' or 'Non-Employer').
- ActivityType (varchar) – The high-level type of activity.
- ActivityTitle (varchar) – The name/title of the activity.
- StudentFoundUseful (varchar) – Student's feedback on how useful the activity was.
- ActivityDateTime (datetime) – The date and time the activity took place.
- Location (varchar) – The location where the activity took place.
- HoursAttended (decimal (10,2)) – The number of hours the student attended.
- SkillsDeveloped (varchar) – Notes on the skills the student developed.
- StudentAttribute1 (varchar) – Student's Custom Attribute 1.
- StudentAttribute2 (varchar) – Student's Custom Attribute 2.
- StudentAttribute3 (varchar) – Student's Custom Attribute 3.
- StudentAttribute4 (varchar) – Student's Custom Attribute 4.
- StudentAttribute5 (varchar) – Student's Custom Attribute 5.
- StudentAttribute6 (varchar) – Student's Custom Attribute 6.
- ActivityID (uniqueidentifier) – Unique identifier for the activity record.
- DateAdded (datetime) – Date the activity record was added to the system. Compass Question.
- Compass Question 1.1 (int) – Response to Compass/Gatsby Question 1.1, through to Question 8.2 (one column per Compass question).
- Benchmark 1 (bit) – Gatsby Benchmark 1 status, through to Benchmark 8 (one column per Gatsby Benchmark; 1 = Met, 0 = Not Met).
Export_AssessmentResults
Details the results of specific skills assessments completed by a student, providing scores for various competencies.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user in Navigate.
- StudentNumber (varchar) – Unique student identifier (from tblUsers).
- StudentActive (bit) – Indicates if the student is currently active.
- DateOfAssessment (date) – The date the assessment was completed.
- Leadership (int) – Score achieved for the Leadership competency.
- Enterprising (int) – Score achieved for the Enterprising competency.
- Creativity (int) – Score achieved for the Creativity competency.
- Confidence (int) – Score achieved for the Confidence competency.
- Communication (int) – Score achieved for the Communication competency.
- Collaboration (int) – Score achieved for the Collaboration competency. Time.
- Time Management (int) – Score achieved for the Time Management competency. Staying.
- Staying Positive (int) – Score achieved for the Staying Positive competency. Building.
- Building Relationships (int) – Score achieved for the Building Relationships competency.
- Teamwork (int) – Score achieved for the Teamwork competency. Speaking &.
- Listening (int) – Score achieved for the Speaking & Listening competency. Being.
- Being Independent (int) – Score achieved for the Being Independent competency. Problem.
- Problem Solving (int) – Score achieved for the Problem Solving competency. Careers.
- Careers Skills (int) – Score achieved for the Careers.
- Financial Skills (int) – Score achieved for the Financial.
- Digital Skills (int) – Score achieved for the Digital Skills competency. Critical.
- Critical Thinking (int) – Score achieved for the Critical Thinking competency. Aiming.
- Aiming High (int) – Score achieved for the Aiming High competency. Physical.
- Physical Health (int) – Score achieved for the Physical Health competency. Customer.
- Customer Service (int) – Score achieved for the Customer Service competency. Community and Social.
- Social Action (int) – Score achieved for the Community and Social Action competency.
- Resilience (int) – Score achieved for the Resilience competency. Online.
- Online Relationships (int) – Score achieved for the Online Relationships competency. Managing.
- Managing Stress (int) – Score achieved for the Managing Stress competency.
- StudentAttribute1 (varchar) – Student's Custom Attribute 1.
- StudentAttribute6 (varchar) – Student's Custom Attribute 6.
- UserAssessmentID (uniqueidentifier) – Unique identifier for the completed assessment record.
Export_AssessmentsAggregated
Provides a summary of a student's assessment activity, including the number of completed assessments and the date of the most recent one.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user in Navigate.
- StudentNumber (varchar) – Unique student identifier (from tblUsers).
- StudentActive (bit) – Indicates if the student is currently active.
- NumberOfCompletedAssessments (int) – Total number of assessments completed by the student.
- DateOfLastCompletedAssessment (date) – The date the most recent assessment was completed.
- StudentAttribute1 (varchar) – Student's Custom Attribute 1.
- StudentAttribute6 (varchar) – Student's Custom Attribute 6.
Export_Employers
Provides a detailed list of all employers, including their contact information and compliance status.
- EmployerID (uniqueidentifier) – Unique identifier for the employer.
- EmployerName (varchar) – Name of the employer.
- AddressLine1 (varchar) – Employer's address line 1.
- AddressLine2 (varchar) – Employer's address line 2.
- AddressLine3 (varchar) – Employer's address line 3.
- Town (varchar) – Employer's town or city.
- County (varchar) – Employer's county.
- Postcode (varchar) – Employer's postcode.
- EmployerType (varchar) – Categorisation of the employer.
- EmployerStatus (varchar) – Current status of the employer record.
- EmployerInternalID (varchar) – The employer's internal reference code.
- NumberOfContacts (int) – Total number of contacts associated with the employer.
- NumberOfPlacements (int) – Total number of work placements conducted with this employer.
- NextPlacement (date) – Date of the next scheduled placement with this employer.
- ComplianceStatus (varchar) – Overall compliance status (e.g., Compliant, Non-Compliant).
- ComplianceExpiryDate (date) – Date the compliance check expires.
- ComplianceApprovalDate (date) – Date the compliance was approved.
- HealthAndSafetyExpiryDate (date) – Date the Health & Safety check expires.
- HealthAndSafetyApprovalDate (date) – Date the Health & Safety check was approved.
- DateAdded (datetime) – Date the employer record was added.
Export_GatsbyBenchmarks
Exports the student's current attainment levels against the Gatsby Benchmarks, derived from their responses to the Compass questions.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user in Navigate.
- StudentNumber (varchar) – Unique student identifier (from tblUsers).
- StudentActive (bit) – Indicates if the student is currently active.
- TutorFirstName (varchar) – First name of the student's Primary Tutor.
- TutorLastName (varchar) – Last name of the student's Primary Tutor. Compass Question.
- Compass Question 1.1 (int) – Response to Compass/Gatsby Question 1.1, through to Question 8.2 (one column per Compass question).
- Benchmark 1 (bit) – Gatsby Benchmark 1 status, through to Benchmark 8 (one column per Gatsby Benchmark; 1 = Met, 0 = Not Met).
Export_StaffUsers
Provides a list of all staff users registered in the Navigate system.
- NavigateUserID (uniqueidentifier) – Unique identifier for the staff user in Navigate.
- Forename (varchar) – Staff member's first name.
- Surname (varchar) – Staff member's last name.
- EmailAddress (varchar) – Staff member's email address.
- JobTitle (varchar) – Staff member's job title.
- DateLastLoggedIn (datetime) – The date and time the staff user last accessed the system.
- Active (bit) – Indicates if the staff account is currently active (1 = Active, 0 = Inactive).
Export_TargetsAggregated
Presents a summarised view of a student's academic and personal targets, detailing overall progress.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user in Navigate.
- StudentNumber (varchar) – Unique student identifier (from tblUsers).
- StudentActive (bit) – Indicates if the student is currently active.
- TotalNumberOfTargets (int) – Total number of targets set for the student.
- TargetsCompleted (int) – Number of targets successfully completed.
- TargetsOutstanding (int) – Number of targets that are yet to be completed.
- TargetsLate (int) – Number of targets completed or still outstanding past their due date.
- StudentAttribute1 (varchar) – Student's Custom Attribute 1.
- StudentAttribute6 (varchar) – Student's Custom Attribute 6.
Export_TargetsDetailed
Provides a record-by-record export of all targets set for students/staff, including completion and approval details.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user in Navigate.
- StudentNumber (varchar) – Unique student identifier (from tblUsers).
- StudentActive (bit) – Indicates if the student is currently active.
- TutorFirstName (varchar) – First name of the student's Primary Tutor.
- TutorLastName (varchar) – Last name of the student's Primary Tutor.
- TargetDueDate (date) – The date the target is due.
- TargetName (varchar) – The title or name of the target.
- TargetType (varchar) – The category or type of the target.
- TargetStatus (varchar) – The current status of the target (e.g., Completed, Outstanding).
- TargetOwnerFirstName (varchar) – First name of the staff member who owns the target.
- TargetOwnerLastName (varchar) – Last name of the staff member who owns the target.
- TargetCompletedDate (date) – The date the target was completed.
- RequiresApproval (bit) – Indicates if the target requires staff approval to be marked as complete.
- ApprovedDateTime (datetime) – Date and time the target was approved.
- ApprovedByUserFirstName (varchar) – First name of the staff member who approved the target.
- ApprovedByUserLastName (varchar) – Last name of the staff member who approved the target.
- RejecetedDateTime (datetime) – Date and time the target was rejected (if applicable).
- RejectedNotes (varchar) – Notes explaining why the target was rejected.
- RejectedByUserFirstName (varchar) – First name of the staff member who rejected the target.
- RejectedByUserLastName (varchar) – Last name of the staff member who rejected the target.
- AssociatedActivities (int) – Number of activities linked to the target.
- TotalActivityHours (decimal (10,2)) – Total hours of activities linked to the target.
- StudentAttribute1 (varchar) – Student's Custom Attribute 1.
- StudentAttribute6 (varchar) – Student's Custom Attribute 6.
- TargetID (uniqueidentifier) – Unique identifier for the target record.
Export_WorkPlacementEmployerFeedback
Contains the feedback provided by the employer following the completion of a work placement.
- PlacementID (uniqueidentifier) – Unique identifier for the work placement.
- StudentNumber (varchar) – Unique student identifier.
- EmployerName (varchar) – Name of the employer.
- EmployerContactFirstName (varchar) – First name of the employer contact.
- EmployerContactLastName (varchar) – Last name of the employer contact.
- CoordinatorFirstName (varchar) – First name of the placement coordinator.
- CoordinatorLastName (varchar) – Last name of the placement coordinator.
- TutorFirstName (varchar) – First name of the student's Tutor.
- TutorLastName (varchar) – Last name of the student's Tutor.
- PlacementStartDate (date) – The start date of the placement.
- PlacementEndDate (date) – The end date of the placement.
- FeedbackReceivedDate (date) – The date the feedback was submitted by the employer.
- PunctualityAndTimeKeeping (int) – Employer rating for Punctuality and Time Keeping.
- PunctualityAndTimeKeepingNotes (varchar) – Employer's notes on Punctuality and Time Keeping.
- RecommendToOthers (bit) – Employer would recommend offering placements to other students.
- RecommendToOthersNotes (varchar) – Employer's notes on recommending to others.
Export_WorkPlacementsAggregated
Provides a summarised, aggregated view of a student's work placement history and hours.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user in Navigate.
- StudentNumber (varchar) – Unique student identifier.
- StudentActive (bit) – Indicates if the student is currently active.
- StudentPlacementStatus (varchar) – The student's overall placement status (e.g., Placed, Not Placed).
- LatestPlacementStatus (varchar) – The status of the student's most recent placement.
- TotalNumberOfPlacements (int) – Total number of placements recorded for the student.
- TotalPlannedHours (decimal (10,2)) – Sum of all planned hours across all placements.
- TotalScheduledHours (decimal (10,2)) – Sum of all scheduled hours across all placements.
- TotalEmployerConfirmedHours (decimal (10,2)) – Sum of all hours confirmed by employers.
- TotalStudentLoggedHours (decimal (10,2)) – Sum of all hours logged by the student.
- TotalNumberOfJournalEntries (int) – Total number of journal entries related to placements.
- TotalNumberOfPlacementsCompleted (int) – Total number of placements marked as complete.
- CurrentYear_TotalNumberOfPlacements (int) – Total placements in the current academic year.
- CurrentYear_EmployerConfirmedPlacementHoursTarget (decimal (10,2)) – Target hours to be confirmed by employers for placements in the current academic year.
- CurrentYear_StudentConfirmedPlacementHoursTarget (decimal (10,2)) – Target hours to be confirmed by students for placements in the current academic year.
- CurrentYear_TotalPlannedHours (decimal (10,2)) – Sum of all planned hours across all placements.
- CurrentYear_TotalScheduledHours (decimal (10,2)) – Sum of all planned hours across all placements.
- CurrentYear_TotalEmployerConfirmedHours (decimal (10,2)) – Sum of all planned hours across all placements.
- CurrentYear_TotalStudentLoggedHours (decimal (10,2)) – Sum of all planned hours across all placements.
- CurrentYear_TotalNumberOfJournalEntries (int) – Total number of journal entries related to placements.
- CurrentYear_TotalNumberOfPlacementsCompleted (int) – Total completed placements in the current academic year.
- StudentAttribute1 (varchar) – Student's Custom Attribute 1.
- StudentAttribute6 (varchar) – Student's Custom Attribute 6.
- ReasonForPlacementStatus (varchar) – Notes explaining the latest placement status.
Export_WorkPlacementsDaily
Details the scheduled and confirmed hours for each day of a student's work placement.
- PlacementID (uniqueidentifier) – Unique identifier for the work placement.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user.
- StudentNumber (varchar) – Unique student identifier.
- StudentActive (bit) – Indicates if the student is currently active.
- PlacementStatus (varchar) – The current status of the placement.
- TutorFirstName (varchar) – First name of the student's Tutor.
- EmployerPostCode (varchar) – Employer's postcode.
- PlacementType (varchar) – The type of placement.
- LocationType (varchar) – Where the placement is taking place (e.g., In person, Virtual).
- PlacementDayDate (date) – The date of the specific placement day.
- PlacementDayStartTime (time) – The scheduled start time for the day.
- PlacementDayEndTime (time) – The scheduled end time for the day.
- PlacementDayScheduledHours (decimal (10,2)) – Scheduled hours for this specific day.
- PlacementDayStudentConfirmedHours (decimal (10,2)) – Hours confirmed by the student for this day.
- PlacementDayEmployerConfirmedHours (decimal (10,2)) – Hours confirmed by the employer for this day.
- DailyNonFundableBreakTime (decimal (10,2)) – Non-fundable break time taken on this day.
- DailyFundableTravelTime (decimal (10,2)) – Fundable travel time for this day.
- TotalPlannedHours (decimal (10,2)) – Total planned hours for the overall placement.
- TotalScheduledHours (decimal (10,2)) – Total scheduled hours for the overall placement.
- ScheduledHoursToDate (decimal (10,2)) – Cumulative scheduled hours up to this date.
- EmployerConfirmedHoursToDate (decimal (10,2)) – Cumulative employer confirmed hours up to this date.
- StudentConfirmedHoursToDate (decimal (10,2)) – Cumulative student confirmed hours up to this date.
- Completed (bit) – Indicates if the day is marked as completed (1 = Yes, 0 = No).
- EmployerAttendanceConfirmation (bit) – Indicates if the employer has confirmed attendance for the day.
- DateSignedOff (datetime) – Date the placement day was signed off.
- SignedOffByFirstName (varchar) – First name of the person who signed off the placement day.
- SignedOffByLastName (varchar) – Last name of the person who signed off the placement day.
- StudentAttribute1 (varchar) – Student's Custom Attribute 1.
- StudentAttribute6 (varchar) – Student's Custom Attribute 6.
Export_WorkPlacementsDetailed
Provides a full, detailed record for each work placement, including all associated metadata, compliance checks, and review dates.
- PlacementID (uniqueidentifier) – Unique identifier for the work placement.
- NavigateUserID (uniqueidentifier) – Unique identifier for the student user.
- StudentNumber (varchar) – Unique student identifier.
- StudentActive (bit) – Indicates if the student is currently active.
- TutorFirstName (varchar) – First name of the student's Tutor.
- TutorLastName (varchar) – Last name of the student's Tutor.
- CoordinatorFirstName (varchar) – First name of the placement coordinator.
- CoordinatorLastName (varchar) – Last name of the placement coordinator.
- EmployerInternalReference (varchar) – The employer's internal reference code.
- EmployerID (uniqueidentifier) – Unique identifier for the employer.
- EmployerName (varchar) – Name of the employer.
- EmployerAddressLine1 (varchar) – Employer's address line 1.
- EmployerTown (varchar) – Employer's town.
- EmployerPostCode (varchar) – Employer's postcode.
- EmployerComplianceApprovalDate (date) – Date the employer compliance was approved.
- EmployerCompliant (bit) – Indicates if the employer is marked as compliant.
- EmployerContactTitle (varchar) – Title of the primary employer contact.
- EmployerContactPhoneNumber (varchar) – Phone number of the primary employer contact.
- PlacementStatus (varchar) – The current status of the placement.
- PlacementType (varchar) – The type of placement.
- LocationType (varchar) – Where the placement is taking place.
- PlacementCreated (datetime) – Date the placement record was created.
- InternalApprovalDate (date) – Date the placement was internally approved.
- EmployerApprovalDate (date) – Date the placement was approved by the employer.
- StartDate (date) – Scheduled start date of the placement.
- EndDate (date) – Scheduled end date of the placement.
- EmployerComplianceAnnexG (date) – Date Annex G of Employer Compliance was completed.
- PlacementAgreementAnnexE (date) – Date Annex E of the Placement Agreement was completed.
- InductionChecklist (date) – Date the Induction Checklist was completed.
- InitialReview (date) – Date the Initial Review took place.
- MidPointReview (date) – Date the Mid-Point Review took place.
- FinalReviewAnnexHCompletionDeclaration (date) – Date the Final Review/Annex H Completion Declaration was completed.
- DailyNonWorkingTime (decimal (10,2)) – Total daily non-working/break time for the placement.
- PlannedHours (decimal (10,2)) – Total planned hours for the placement.
- ScheduledHours (decimal (10,2)) – Total scheduled hours for the placement.
- ScheduledHoursToDate (decimal (10,2)) – Cumulative scheduled hours up to the export date.
- AuthorisedAbsenceHours (decimal (10,2)) – Total authorised absence hours.
- EmployerConfirmedHours (decimal (10,2)) – Total hours confirmed by the employer.
- StudentLoggedHours (decimal (10,2)) – Total hours logged by the student.
- StudentJournalEntries (int) – Total number of student journal entries.
- Completed (bit) – Indicates if the placement is marked as fully completed.
- DateSignedOff (datetime) – Date the placement was signed off.
- SignedOffByFirstName (varchar) – First name of the person who signed off the placement.
- SignedOffByLastName (varchar) – Last name of the person who signed off the placement.
- EmployerFeedbackReceived (bit) – Indicates if employer feedback has been received.
- StudentFeedbackRecieved (bit) – Indicates if student feedback has been received.
- StudentAttribute1 (varchar) – Student's Custom Attribute 1.
- StudentAttribute6 (varchar) – Student's Custom Attribute 6.
Export_WorkPlacementStudentFeedback
Contains the feedback provided by the student following the completion of a work placement.
- PlacementID (uniqueidentifier) – Unique identifier for the work placement.
- StudentNumber (varchar) – Unique student identifier.
- EmployerName (varchar) – Name of the employer.
- EmployerContactFirstName (varchar) – First name of the employer contact.
- EmployerContactLastName (varchar) – Last name of the employer contact.
- CoordinatorFirstName (varchar) – First name of the placement coordinator.
- CoordinatorLastName (varchar) – Last name of the placement coordinator.
- TutorFirstName (varchar) – First name of the student's Tutor.
- TutorLastName (varchar) – Last name of the student's Tutor.
- PlacementStartDate (date) – The start date of the placement.
- PlacementEndDate (date) – The end date of the placement.
- FeedbackReceivedDate (date) – The date the feedback was submitted by the student.
- PlacementExperience (int) – Student rating of the overall placement experience.
- PlacementExperienceNotes (varchar) – Student's notes on the placement experience.
- DevelopSkills (int) – Student rating of whether the placement helped develop skills.
- DevelopSkillsNotes (varchar) – Student's notes on skills development.
- SupportFromCollegeDuring (int) – Student rating of support from the college during the placement.
- SupportFromCollegeDuringNotes (varchar) – Student's notes on college support during.
- SupportFromCollegeBefore (int) – Student rating of support from the college before the placement.
- SupportFromCollegeBeforeNotes (varchar) – Student's notes on college support before.
- SupportFromEmployer (int) – Student rating of support from the employer.
- SupportFromEmployerNotes (varchar) – Student's notes on employer support.
- TrainingBefore (int) – Student rating of pre-placement training.
- TrainingBeforeNotes (varchar) – Student's notes on pre-placement training.
- PlacementTasks (int) – Student rating of the tasks performed.
- PlacementTasksNotes (varchar) – Student's notes on placement tasks.
- RecommendtoOthers (bit) – Student would recommend the placement to others.
- RecommendtoOthersNotes (varchar) – Student's notes on recommending the placement.
Source document attached below.